Procurement checklist

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General > Procurement checklist

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Anonymous User

A procurement checklist is used to ensure that internal processes are met to avoid delays or even rejection of procurement. procurement officers can use this procurement checklist to cover all necessary considerations in procurement. digitized from a government procurement form, you can use this procurement checklist with the iauditor app.

Type of Procurement

Advertising for competitive bids once a week for (2) consecutive weeks in a regular newspaper (published in the county or municipality in which such agency or governing authority is located

Yes No N/A

Bid requests advertised in at least one newspaper with general daily circulation within the project’s service area

Yes No N/A

Bid requests mailed directly to potential bidders throughout the service area

Yes No N/A

Copies of the bids submitted along with any pertinent correspondence relating to exceptions to the approvedspecifications

Yes No N/A

Copies Quotes solicited from at least (2) two or more suppliers

Yes No N/A

Copy of a cost breakdown for the proposed contract

Yes No N/A

Copy of a list of all proposals received

Yes No N/A

Copy of Cost Estimate (Prepared prior to getting quotes)

Yes No N/A

Copy of Cost Estimate (Prepared prior to RFP Release)

Yes No N/A

Copy of Cost Price Analysis (Prepared after receipt of Proposals

Yes No N/A

Copy of Cost Price Analysis (Prepared after receipt of Quotes)

Yes No N/A

Copy of explanation of the basis for selection of contractor – including evaluation criteria and results of the grantee’s technical evaluation

Yes No N/A

Copy of RFP evaluation of proposal

Yes No N/A

Copy of the bid advertisement

Yes No N/A

Copy of the cost breakdown for the proposed project

Yes No N/A

Copy of the final bid specifications

Yes No N/A

Copy of the price or rate quote

Yes No N/A

Copy of the Request for Proposal (RFP)

Yes No N/A

Copy of the Third Party Contract (with required contract clauses)

Yes No N/A

Copy of the Third Party Contract (with required federal contract clauses, must be included with all contracts/purchase agreements)

Yes No N/A

Copy of written request for organization to purchase equipment, property, supplies or services $5,001 - $50,000 (edit to specify amount).

Yes No N/A

Copy of written request of the organization to purchase equipment, property, supplies or services $50,001 and above

Yes No N/A

Documentation of agency procedures for processing change orders in equipment purchased

Yes No N/A

Documentation of search on debarred or suspended bidders

Yes No N/A

Documentation/notice to the organization for change orders (that affect the contract price)

Yes No N/A

Proposed purchase terms, conditions, technical specifications and bid advertisement(s) of the organization

Yes No N/A

Purchasing Schedule

Yes No N/A

Recommendation(s) made by the project as to bid award

Yes No N/A

The project has clearly set for the requirements the vendor must fulfill

Yes No N/A

The project has made positive efforts to utilize disadvantaged business enterprises

Yes No N/A

The quote has clearly and accurately described the technical requirements

Yes No N/A

Written documentation of agency/organization’s informal procurement methods

Yes No N/A

Written notice for processing changes in purchase orders to the organization

Yes No N/A

Written notice to proceed (and recommendations) from the organization

Yes No N/A

Written notice to proceed (and recommendations) from the organization (prior to the execution of an agreement between the sub-recipient and the selected bidder)

Yes No N/A

Prepared by: Full Name and Signature

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Procurement checklist

General > Procurement checklist

Anonymous User

Procurement Checklist

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